Page properties report

Page properties report collects the Page properties tables of many pages into one table: a row for each page, a column for each property. Give every project page a small table of facts, such as status, owner and deadline, label the pages project, and one report lists every project with its facts side by side.

The facts stay on each page, where the people who own it keep them up to date, so the report is never out of step with them.

Insert it

Type the command at the start of a line, or after a space, and press Enter. When the list shows more than one block, use the arrow keys or click the one you want. Or choose + on the toolbar: live content blocks are at the end, under Live content. With text selected, the + menu puts the block in place of that text, so click on an empty line first.

Until you name a label in its settings, it says Name at least one label.

Each setting, live

Every page in this section is ready for a report: the small table under each page’s first paragraphs is its Page properties table (Shows, Looks in and Type this), and each page carries the label live-content.

Each example below is a real Page properties report block on this page, with its settings in the heading above it.

Label live-content

Every live content block, with its facts side by side: a one-table summary of this whole section that nobody had to write.

Label needs-setup

A narrower label gives a shorter report: the four blocks that show nothing until you choose a setting.

Changing and removing it

While you are editing, click the block. It gets a colored outline, and a small box opens above it with the block’s name and its settings. A change shows in the block straight away; readers see it once you publish or update the page.

• Labels: one or more label names, separated by commas. A page with any of them is included. Capital letters make no difference.

• Show: how many pages, from 1 to 100. 25 unless you change it.

Rows are in title order, and the first column links to each page. The other columns come from the pages themselves, in the order they are first found, so adding a row to one page’s table adds a column to the report. A labeled page with no Page properties table is left out.

To remove the block, click it and press Delete or Backspace. Only the block goes: the pages, files or tasks it showed are not touched.

Good practice

• Spell property names the same on every page, capitals included, so each fact lands in the right column.

• Start pages from a template that already has the table, so every page has the same properties. See Templates.

• Keep values short. The report is a table: a status or a date fits; a paragraph does not.

• One table per page. Only a page’s first Page properties table is read.

Related

• Page properties is the table each page carries.

• Content by label lists labeled pages by title, from this space or everywhere.

• Task report collects tasks rather than facts.

• How live content works: what every live content block has in common, such as who sees what, and what happens in an export.