Recently updated

Recently updated is a table of the pages that changed most recently, with who changed each one and when. Put it on a space’s home page and everyone who opens it sees what is new, without anyone keeping a “what’s new” list by hand.

It is also a quick health check for a section: at a glance you can see whether its pages are looked after, or have not been touched in months.

Insert it

Type the command at the start of a line, or after a space, and press Enter. When the list shows more than one block, use the arrow keys or click the one you want. Or choose + on the toolbar: live content blocks are at the end, under Live content. With text selected, the + menu puts the block in place of that text, so click on an empty line first.

It starts with its usual settings: the ten latest pages in this space.

Each setting, live

Each example below is a real Recently updated block on this page, with its settings in the heading above it.

This space, 10 pages (the default)

The ten most recently changed pages anywhere in the space. The right choice for a space’s home page.

This space, 3 pages

A short list, for the top of a page where you want a hint of what is new rather than a report.

This page and below

This page and every page beneath it, at any depth. Use it on the front page of a project that shares a space with other work, so it reports that project and nothing else.

Not shown here: this page has nothing beneath it, so the list would hold only this page.

Changing and removing it

While you are editing, click the block. It gets a colored outline, and a small box opens above it with the block’s name and its settings. A change shows in the block straight away; readers see it once you publish or update the page.

• Look in: This space or This page and below. This space unless you change it.

• Show: how many pages, from 1 to 50. 10 unless you change it.

The table has three columns: Page, a link to it; Updated by, who made the latest change; and When, the date of that change, written the way each reader’s device writes dates.

To remove the block, click it and press Delete or Backspace. Only the block goes: the pages, files or tasks it showed are not touched.

Good practice

• One is usually enough, on the space’s home page, where people start.

• Keep it short beside other content. Three to five pages are a glance; fifty are a report.

• Use This page and below for a project inside a bigger space, so other teams’ changes do not crowd it out.

Related

• Change history shows the changes to one page, with the note left about each.

• Contributors shows who has edited a page, most edits first.

• How live content works: what every live content block has in common, such as who sees what, and what happens in an export.